Org. Setting and Reporting
This position is located in the Advocacy Section (AS), Public Affairs and Policy Support Branch (PAB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Chief, AS.
Within assigned authority, the Communications Assistant may be responsible for the following duties:
• Provide general office support; respond to routine information requests and inquiries; process, draft and finalize routine correspondence and other communications; set up and maintain files/records, organize meetings, monitor deadlines, etc.
• Provide assistance to officers in the production and delivery of information communications products and services.
• Help and assist in managing, updating and further developing internal databases; update web site; assist in the design, development and maintenance of Internet applications; generate a variety of standard and non-standard statistical and other reports from various databases.
• Assist in the research, compilation and presentation of basic information for use in the preparation and production of communications products/services.
• Serve as photographic assistant by producing digital imaging, producing photo prints, and serving as back-up photographer.
• Assist and participate in the planning and coordination of major exhibits; liaise with relevant offices; draft and edit routine reports, production schedules, and correspondence related to the planning and production of exhibits.
• Use relevant computer software, assist in creating designs in appropriate format for promotional and other material, e.g. brochures, presentational materials, announcements, etc.; ensure that photos, graphics, etc. are appropriate and conform to UN standards for print materials.
• Ensure availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.
• Assist in the production and editing of video/film projects, radio programmes or website projects; assist in tracking production material, in helping to produce scripts, cue cards, etc., assist in selecting and cataloguing sound and visual materials for inclusion in productions, and obtain requisite clearances and copyrights; coordinate scheduling of commercial and internal production facilities; assist in directing studio recordings and/or evaluating audio quality of recordings for inclusion in programmes.
• Assist senior staff in the monitoring of the performance of digital audio workstations and other computer-based editing systems with respect to proper digital file management; review entries, file storage, retention and deletion practices to ensure consistent application of basic guidelines; identify problems/issues and liaise with appropriate personnel for their resolution.
• Assist in preparing new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the web; assist in checking and testing for multiple browser support, etc.
• Perform other work related duties as assigned.
•Professionalism: Has knowledge of processes and procedures related to communication, production and dissemination of public information. Is able to research information from a variety of sources. Has knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of German is highly desirable given the need to liaise with local companies. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This is a project post. The initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Recruitment for this position is done on a local basis.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Deadline: 31 January 2018
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.